Bilingual Administration Specialist





JOB TITLE:                            Bilingual Administration Specialist

CLASSIFICATION:             Non-Exempt; Part-Time May – June; Full-Time Beginning July 1

HOURS:                                FLEXIBLE:  8 – 20 hours per week May – June; 40 hours per week effective July 1

Occasional Weekend and Evening Hours Required

SALARY:                               $20 per hour; Competitive Benefits Package

REPORTS TO:                      Finance and Administration Director


Position Summary

LandPaths seeks an individual with a passion for building a diverse, healthy and whole community connected with the land.  The ideal candidate is driven, energetic, and creative and excels in an active work environment.  The Bilingual Administration Specialistwill provide support to the day-to-day operations of LandPaths, with an emphasis on data entry and calendar management.  Approximately 50% of this position is dedicated to supporting the Executive Director.  The Bilingual Administration Specialist will be an active, engaged member of the “Finance and Administration Forum,” participating in successful leadership across programs.

 Position Duties

  • Become trained on NEON database - provide data entry of cash receipts and volunteer hours; manage event/outing reservations;
  • Become knowledgeable and conversant in all aspects of LandPaths’ mission, strategic plan, preserves and  community programs;
  • Serve as the first conduit in answering and/or directing inquiries to relevant staff;
  • Prepare donation acknowledgements;
  • Order office supplies and help secure gear and equipment for all programs;
  • Communicate and coordinate with office volunteers;
  • Prepare staff meeting agendas and transcribe meeting minutes;
  • Support board meeting preparation including binders, email reminders, snacks;
  • Front desk activities including answering telephone and email inquiries, greeting visitors, opening and distributing mail;
  • Manage calendar of Executive Director;
  • Understand and adapt in your work with the Executive Director;
  • Support various event activities;
  • Office errands including post office, bank, printer, and donation pick-ups;
  • Other administrative tasks as assigned.


A successful candidate will likely have significant experience supporting office administration, including the following qualifications:  

  • Experience working with volunteers;
  • Strong people and customer service skills;
  • Strong data entry skills and experience;
  • Strong computer skills utilizing Microsoft Office Suite;
  • Knowledge of office equipment; ability to troubleshoot;
  • Detail oriented, well organized;
  • Calendar management skills;
  • Strong communication skills: articulate with proven ability to write effectively and speak persuasively;
  • Bi-lingual English/Spanish; having a significant cross-cultural experience or understanding a plus;
  • HS diploma or equivalent, some college and/or relevant work experience.


A successful candidate will embrace LandPaths’ values and culture, including the following:

  • Align with LandPaths’ values, inclusive of our commitment to fairness and equity;
  • Curious; enjoys learning and supporting the work of others;
  • Works best in busy work environment, managing multiple variables with divergent goals;
  • Flexible;
    • Excels in a strong team centered work environment, while able to work independently;
  • Enjoys contributing to a positive work environment.


LandPaths’ compensation starts at the Living Wage, according to County standards.  The specific compensation package is determined by position and experience.  Pay for this position begins at $20 per hour.


Interested applicants should send a BRIEF AND SPECIFIC cover letter and resume to LandPaths ~ attn: HR, 618 4th Street, Suite 217, Santa Rosa, CA 95404 or [email protected].  Application process remains open until position filled.

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